We take the security of personal data very seriously and have physical and technical safeguards in place to protect this data against unlawful or unauthorised processing, accidental loss or damage.
We will ensure that when personal data is processed:
1. The processing is recorded and that any such records set out, where possible, a suitable time period for the safe and permanent erasure of the different categories of personal data in accordance with our Data Retention Policy and Information Security Policy.
2. The personal data will be deleted or permanently anonymised as soon as possible when the data is no longer required for the purpose for which it was collected.
3. Any destroyed records will be permanently disposed of.
Our data protection policies explain how personal data will be handled. This includes the time periods for which the personal data will be stored or, if that is not possible, the criteria used to determine that period.
You have the following rights in relation to your data:
a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
b. Right to correct - the right to have your data rectified if it is inaccurate or incomplete.
c. Right to erase - the right to request that we delete or remove your data from our systems.
d. Right to restrict our use of your data - the right to "block" us from using your data or limit the way in which we can use it.
e. Right to data portability - the right to request that we move, copy or transfer your data.
f. Right to object - the right to object to our use of your data including where we use it for our legitimate interests.
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your data (where consent is our legal basis for processing your data), please contact us via this e-mail address: firstname.lastname@example.org
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
It is important that the data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.